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Some good practices

Without going into the details of the several studies made on this topic, there are some base principles to optimize Internet surfers' browsing, to make reading easier and encourage users to visit a site again. In a nutshell, these studies point out two main aspects: visual comfort and content accessibility (i.e. the way to facilitate content comprehension).

Regarding visual comfort, there are four practical recommendations:

To improve content accessibility it is advisable to:
Keywords :

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Education uses a faulty Creative licence, by Richard Stallman

Card's author : Hélène Laxenaire - SupAgro Florac
Card's type of licence : Creative Commons BY-SA
Ideas developped by the author in the field of cooperation within the book or conference : In this article, Richard Stallman denounces the use of CC-BY-NC and CC-BY-NC-SA licences for pedagogical documents and works of reference and makes a call to use CC-BY and CC-BY-SA instead

Free Creative Commons licences and other non-free ones

Among the licences provided by Creative Commons, two of them are really free (cf. the definition of the GNU project software) :
  • the CC-BY-SA licence, which authorises users to disseminate and modify, even in a commercial framework, but with the condition that the delivered work is under the same licence
  • the CC-BY licence is identical to the one above, except that there is no obligation for a licence for delivered works
Other licences, which do not allow any modifications and/or using them in a commercial framework, in fact are not free.

Works under CC-BY-NC and CC-BY -NC-SA licenses are at risk of not being disseminated in a commercial framework

Licenses that allow modifications but don't allow using them in a commercial framework (CC-BY-NC and CC-BY-NC-SA) can be a problem that worsens with time. In fact, the letters NC (non-commercial) of the Creative Commons licence do not strictly speaking prohibit its commercial use; it only requires that the people wanting to give a commercial use to the works under this licence ask for the author's authorisation. However, allowing modifications to the work multiplies the number of authors, a number that over time may become very large and it may be utterly impossible to contact them to require authorisation. Richard Stallman suggests modifying these licences so that they allow defining a person who may be contacted for authorisation.

Works to be used for practical purposes must be under a free licence

According to Stallman, a work that is to be given a practical use must be free, as is the case of software or courses. For them to be free, users must have full control over the work they are using to fulfil their task.
He therefore distinguishes works used for practical purposes, i.e. pedagogical documents such as artistic works, entertainment from those reflecting a point of view. These are legitimized to be protected by a non-free Creative Commons licence.

Note from the author of this factsheet: the article by Richard Stallman is published under a non-free licence, which is in line with his discourse, since it is an article expressing an opinion.

Photo credits: Preliminares 2013 (CC BY-SA)
Short introduction of the book's author : Richard Stallman is a renowned free software programmer. He is behind the GNU project and the general public licence GNU is also known by its acronym GPL; he is one of the fathers of free software.
Quotations : When a work is used for a practical purpose, users must have control over this task, and therefore must be able to control the work in itself. This applies both for teaching materials and software. Richard Stallman
Literature references : L’éducation utilise une licence Creative Commons défectueuse, par R. Stallman. Framablog [online]. 31 January 2013. [Accessed 4 February 2014]. Available from : http://www.framablog.org/index.php/post/2013/01/31/stallman-creative-commons-non-commercial.

Etherpad

Card's author : Frédéric Renier, Supagro Florac
Card's type of licence : Creative Commons BY-SA
To begin with : An Etherpad is an online-service which allows several persons to take notes simultaneously. A chat is linked to each page? Etherpad is also a freeware which can be settled on a server.
Official website : http://etherpad.org/
Tool's boxes : Synchronous Communication
Introduction :
Requirements :
  • a good internet connection
Some practical uses :
  • Collaborative note-taking in a meeting. The consequences on dominating relationships are important, this custom contributes to move the lines.
  • Note-taking between remote partners by coupling the pad with a videoconferencing tool. However it is not always easy to share one's attention and screen between two apps.
  • Live control of the meeting's progress, with a possibility to ask questions in the Chat.
Going further : By opening an account on Framapad.org, you create a working space where you can invite users (with a password protected access), create peculiar pads for the group thus created, and have access to management features from your pads : listing, archiving, downloading, deleting. A pad created from an account is therefore only restricted, by default, to the members of the account (private), but it can also be opened to all as all public pads, or else protected by a specific password. Tutorial on the interest and the use of private pads
Advantages :
  • The classic of first irreversible cooperation experiences.
  • So very easy to use, every contribution is directly noticeable by others, many export possibilities, allows a synchronised co-writing, "wysiwyg" (page layout can be done in any word processor).
  • Notes taken are more complete.
Drawbacks :
  • Creating a pad directly from the web browser address toolbar can be a major methodological obstacle.
  • Limited to 16 simultaneous
  • Depending on the internet connection quality, the experience can be totally counterproductive.
Licence : Open sources, Free
Using : Easy
Setting up : Reserved for IT Jedis

Evernote

Card's author : Emilie Hullo, Outils Réseaux
Card's type of licence : Creative Commons BY-SA
To begin with : Virtual notepad, Evernote is a free tool that allows you to manage your everyday information more easily by centralising all data in one single place.

Registration is free. There is also a premium version (for a fee) with advanced functions (1G of downloads per month, access to technical support and improved security).
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Official website : https://www.evernote.com/
Tool's boxes : Online Office Automation
Introduction :
Requirements : Internet access.
Some practical uses : Evernote offers multiple functions:

  • Webpage captures with text, links and images.
  • Saving and filing information as notes on a personal site.
  • Organising and structuring notes organising them in notepads and key words.
  • Keeping them for an unlimited time.
Using the tools :
Going further :
Advantages : Simple to use, this software allows centralising all your data using an intuitive interface which can be synchronized on different devices. It can also be used on mobile devices: iPhone, iPad, BlackBerry, Android, etc.) and provides extensions that can be added to the browser toolbar to capture contents directly while browsing the net. It also offers the possibility of searching your notes by keywords, by title or by site. Evernote also allows sharing files with other users.
Drawbacks : There is an online software version on their website and also a customer version that must be installed on each computer and mobile device (Mac, Windows, Android). It does not yet support videos (except webcam feeds) and has a text editor which is slightly limited. Finally, the free version only offers the possibility of reading notepads from other users, but does not allow editing them, which limits a collaborative use of Evernote.
Licence : Proprietary software, Freemium
Using : It could be easier but also more complicated
Setting up : Easy

Framadate

Card's author : Outils-Réseaux et SupAgro Florac
Card's type of licence : Creative Commons BY-SA
To begin with : Small and simple tool to agree on a date with a group or to create a small survey.
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Official website : http://framadate.org
Tool's boxes : Calendar
Requirements : internet access is needed
Some practical uses :
  • Establish a date for a meeting
  • Choose a logo
  • Choose a name for the group
Using the tools :
Going further :
  • Only suggest dates when the people who are required to attend are available
  • Avoid suggesting too many dates, as this dilutes answers. A possible consequence of this: the date with most votes only represents a small minority within the group.
  • Set a deadline for each survey
  • Pay attention when several Framedates are open: take note of replies
Advantages :
  • It perfectly meets the needs of groups when searching for a common date.
  • The fact that other participants can see the replies of others encourages them to reach a consensus.
  • This tool is extremely easy, using it with beginner groups can be a first stage, a "small and irreversible experience".
  • Free software
  • Hosted by a "Loi 1901" association: data are not kept or resold.
  • It avoids flooding an email account with useless emails when trying to agree on a date among several people.
Drawbacks :
  • This tool does not solve the issue of unavailability.
  • Those replying first have more advantages.
  • Not convenient for confidential meetings or secret choices, since with these surveys participants are visible to everyone.
  • This service is maintained by volunteers: service availability is not guaranteed
Licence : Open sources, Free
Using : Easy
Setting up : No setting up

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Free information

Card's author : Daniel Mathieu et SupAgro Florac
Card's type of licence : Creative Commons BY-SA
Description : In numerous countries (among which France and the USA) copyright applies automatically and as soon as a work of cultural genius is produced, protecting the work and its author.
And anyone wishing to broadcast, publish, modify the work must request permission from the author, whom will grant it (or not) freely or at high expense .
Free licenses are "ready-to- use" legal texts, enabling the author to give wider rights to some people on his work, without necessarily having specific legal knowledge.
Far from ignoring copyrights, free licenses acknowledge and protect them !

While the usual practice of the law of literary and artistic property leads to restrict public from accessing the works, "free licenses" are intended to promote it. Indeed, all creators of work are not hostile to see their works disseminated. On the contrary, a number of them would like a wide diffusion (music, photograph) and even modifications, improvements or personalization (training course, article, software). Yet by default (in French law and some other countries), works of the mind are protected in a strictest way to propose the biggest protection possible for authors.
Free licenses therefore allow authors who wish it and with no specific legal knowledge, to "liberate" their works to facilitate their dissemination, while protecting them as these licenses are enforceable in the national law of the author.

How to "release" a work ?

By combining a user agreement to the work in order to (according to the license):
  • Authorize users to reproduce and disseminate the work freely and with no authorization
  • Allow the modification of the initial work
  • Authorize or not the commercial use of the work
  • Oblige every person modifying its work to broadcast the new work according to the same licence.

Free information, what for ?

  • To facilitate the diffusion of knowledges
  • To create commons
  • To authorize collaboration in order to develop a work, a software

Open Source Software

  • From the Linux experience (30 million lines of collaborative programs)
  • Widened to numerous software on the net: LAMP system (Linux, Apache, MySql , Php), Open Office...
  • Several possible licenses: BSD, GNU/GPL, CeCILL (Cea, Cnrs, Inria)
  • The sources of the software must be free of access: specific server (CVS)
  • GPL imposes to transfer to the diverted software the same rights as those of the initial software ; GPLL doesn't.

Other Open Source Software

  • Licence art libre: licence applying copyleft to art. This licence allows diffusion, modifications under the condition that the modified work is under the same licence.
  • In France : Public License information freely reusable allows the diffusion, the reuse of public data, commercially or not. All public data are not yet under this license.

The Creative Commons licenses

System of free and multilingual licenses offering a panel of solutions suitable for all works. They have been adapted to French laws by the CERSA (dependant of the CNRS).
Possible choices:
  • Do you authorize commercial uses of your work ?
  • Do you authorize modifications on your work ?
  • If so, under the condition that the derived works are shared according to the same conditions as the initial work.
Affixing the logo corresponding to the chosen licence will be enough to protect the work.
To choose the licence and get the right logo.correspondant: http://creativecommons.org/

Where to find Free works ?

Using free works (respecting their conditions of license) means respecting the author's work and taking part to the approach.
In practice :

Webography

Creatives Commons

Free public data

Bibliography

  • AIGRAIN, Philippe. Cause commune: l’information entre bien commun et propriété. Paris : Fayard, 2005. Transversales (Paris. 2005), ISSN 1772-5216. ISBN -213-62305-

Credits: Official logo for the Definition of Free Cultural Works by Marc Falzon - Public domain

Freeplane

Card's author : Frédéric Renier, Supagro Florac, Outils-Réseaux
Card's type of licence : Creative Commons BY-SA
To begin with :
  • Freeplane is a free software application which can be settled locally on the PC (Mac, Windows and Linux). It allows the creation of mind maps and their html export in a webpage.
  • a heuristic map is a mind map.
Tool's boxes : Mind map
Introduction :
  • To start a mind map, the topic of reflection is placed in the centre. For each new idea linked to the topic, a branch is created and the idea is written in a node. Then the branch is developed by creating secondary branches.? - When all the ideas are on the map, it's time to format it, to add icons, drawings or images, to choose colours for each branch. The more formatted and illustrated, the more understandable and easy to remember it will be.?
  • To translate visually the hierarchy of ideas, we generally go from the general (written large and in the centre) to the specific (written smaller and smaller as we move away from the centre) .
  • With mind maps both cerebral hemispheres work in synergy. Association and imagination process peculiar to thinking can notably be used. Having to locate a concept somewhere on the map forces to think about the other concepts.
  • A mind map to discover mind maps
Requirements : None, this kind of idea's presentation is appreciated or not.
Some practical uses :
Using the tools :
Advantages :
  • It is a tool which enables to show a problem's complexity
  • There are numerous online resources about mind maps (how to use, examples, tricks...)
Drawbacks : Freeplane is a software with numerous functions, which can be difficult to handle.
Licence : Open sources, Free
Using : It could be easier but also more complicated
Setting up : Easy

Google calendar

Card's author : Hélène Laxenaire - SupAgro Florac
Card's type of licence : Creative Commons BY-SA
To begin with : Google Calendar is a tool by Google that allows keeping an on-line calendar (available on a computer or a smartphone) that can be shared or posted on a website. This tool allows sharing an organization's events or meetings calendar, knowing the planning of collaborators and also establishing a planning to book resources (a room, for example).
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Official website : https://www.google.com/calendar/
Tool's boxes : Online Office Automation
Introduction : Google Calendar is an on-line calendar that can be viewed on-line and shared. It can also be posted on a website. Google calendar allows importing other planning (created with Google Calendar or with ICS format) enabling you to visualize several different calendars on a same page. Finally, it allows group members who use Google Calendar to see each other's availability and invite them to a meeting on a given date and at a given time.
Requirements :
  • Having a Google account
Some practical uses :
  • posting upcoming meetings of an association on a website
  • sharing a calendar to determine the arrival times of speakers at an event. Everyone gathering information on arrival times can write them on a same calendar which is then used to see who will be going to pick them up at the station.
  • manage the bookings of a meeting room
Using the tools :
Going further :
Advantages :
  • It allows seeing the availability of all members quickly
  • It allows several people to gather information on timetables
  • Calendars with ICS format can be imported and exported for other software such as Thunderbird, so the calendar can be shared with people who do not have or do not wish to have a Google account.
Drawbacks :
  • It is an on-line calendar, meaning that there are more constraints than using a paper calendar, except if on a smartphone
  • It still belongs to Google!
Licence : Proprietary software, Free
Using : Easy
Setting up : No setting up

Google Documents (Google Drive)

Card's author : Emilie Hullo, Outils Réseaux and Hélène Laxenaire, SupAgro Florac
Card's type of licence : Creative Commons BY-SA
To begin with : Google Docs is an online and free Office suite. It includes a word processor, a spreadsheet, a presentation software, a software which generates online forms and a drawing software. This suite enables to share office documents (writing protected or not) and to share the writing with others. Since the transition to google Drive, it is also possible to share other kind of documents.
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Official website : https://docs.google.com
Tool's boxes : Online Office Automation
Introduction :
Requirements :
  • Having a google account (to create and share a document : other members do not need to have one)
  • Being able to use an office suite (word processor, spreadsheet, slideshow)
Some practical uses :
  • synchronous and remote note during a phone meeting
  • Creation of an online survey , the results being compiled in a chart (for more information, see the sheet Tool Google Form
  • to prepare their programming, event planners compile in a chart names and coordinates of potential participants, data are then structured and can be treated later as for a mailing
  • for a training schedule, a chart is put online differentiating rights : students can consult the updated chart in real-time to acknowledge their timetable (but can't modify it) and trainers can modify it directly without having to go throuh with an intermediary
  • to part-draft a document which needs layout : report, etc...
  • to set up a slideshow which can be easily inserted in a website
Using the tools :
Going further :
Advantages :
  • Files are online and therefore can be opened from any internet connected computer.
  • Documents can be part-written synchronously (a coloured cursor points out who is writing) or asynchronously (a history enables to know who did what)
  • The « sharing for all users with the link» option allows the sharing of a document and its modification by all users even if they don't have a google account
  • the available document is always the latest updated (which is not the case when documents are sent by email)
  • Modifications are compiled in real-time, there is no problem of version
  • All documents are created and modified with google doc, thus there is no file format problem as when one uses Open Office and Word (doc, docx). Everyone has the same software of the same version.
  • Possibility to chat next to the document when working synchronously but remotely on the document
Drawbacks :
  • If you are not connected to internet you can't get the document.
  • It needs a little time of practice before understanding all the differences in rights to apply to documents. Beware not to transfer the link in the URL bar but the one given via the button Share, once the « sharing for all users with the link » option is ticked, otherwise people will not be able to open the file. You need to be particularly scrupulous to this when you start using google doc within a group because it can be very demotivating if the first sessions end up by « But I can't open your file !»
  • It's Google again, who will index the contents of documents to generate pop-up ads and create consumers profiles.
Licence : Proprietary software, Free
Using : Easy
Setting up : No setting up

Google Forms

Card's author : SupAgro Florac
Card's type of licence : Creative Commons BY-SA
To begin with : Free Google Document tool that allows creating on-line surveys with results displayed on a chart.
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Official website : http://docs.google.com
Tool's boxes : Polls
Introduction :
Requirements : Having a Google account
Some practical uses :
  • Introduction files of the members of a network of the participants in a meeting
  • Balance of an operation
  • Registrations for a meeting
  • Gathering the skills or needs of group members
  • Creating a letter using an address list (advanced functions)

Examples
Using the tools :
Going further :
Advantages :
  • Quick and easy to configure
  • It allows recovering and centralizing information and notifications from a large number of people easily
  • Results can then be exported to a Calc or Excel format to process them in greater detail.
  • Forms can easily be integrated into a wiki or a blog
  • Google gadgets allow processing the results in a chart or graphs
Drawbacks :
  • Data is saved on Google's server (permanence, Google has access to your data)
  • Google Document offers limited functions for detailed data processing
Licence : Proprietary software, Free
Using : Easy
Setting up : No setting up

Growing or turning into an archipelago?

Card's author : Gatien Bataille
Card's type of licence : Creative Commons BY-SA
Description :

Is growing ceaselessly such a good idea ?

Listening to the prevailing speech, the answer is yes but can a good idea resist growth ?

stigmergie

Historical background of the French-speaking approach of cooperation

Card's author : Jean-Michel Cornu
Card's type of licence : Creative Commons BY-SA
Description : Up to 1990, a great majority of people thought it was impossible to work efficiently when more than twelve persons (unless a hierarchy of groups was implemented or unless it was chainwork which only requires a relation with the persons before and after you in the chain).

In 1991, Linus Torvalds, a Finnish student launched the development of the core of the Linux operating system 1. Following an announcement on August 26, 1991 on the Usenet forum, hundreds of enthusiasts and businesses of all sizes joined the project and worked together to develop the system.

In 1997, Eric Raymond edited online the first version of his text "The Cathedral and the Bazaar 2". which proposes tracks to understand how the phenomenom Linux was made possible in the world of free software. He proposed 19 rules for the collaborative development of free software.

In 2000, Jean-Michel Cornu edited en ligne online the first version of "La coopération nouvelles approches 3" which proposes the nine laws of cooperation based on one hand on « The Cathedral and the Bazaar » and on the other hand on personal experiences outside the world of software: the association Vidéon (participative TV and ressource center for other participative TV) and the Internet Fiesta (World festival of the Internet which was based in 1999 and 2000 on the principles of free software applied to the realization of events).

Around 2001, an informal group arised from environmental structures (Tela Botanica, Ecole et Nature, les écolos de l'Euzière). OCTR worked on the development of methodological and computational tools for networking, the name soon fell into oblivion but the group organised in 2003 an inter-network meeting in the south of France: "réseaux, mythes et réalités" (networks, myths and facts).

In 2001, collaboratively a series of guides led by Philippe Cazeneuve. This same year was created the collective I3C for a creative, cooperative and public-spirited internet 4 which sets up the meetings of Haillan (33) in november 2001, and then a regional meeting "in armorican Brittany " in november 2002 in Brest of the network I4Cwhere the fourth C is added for convivial 5.

In 2002, the « Ecole et Nature's » network, under the leadership of Marc Lemonnier published its guide "Operate as a network" 6, summary of practical analysis of territorial networks dedicated to environmental education: cooperative writing in 1995 of its first practical and professional guide, irreversible experience of collaboration, organization of participative local and national meetings.
The Tela-botanica's network of French-speaking botanists 7, created in 1999 by Daniel Mathieu, leaned on the book "Cooperation, new approaches" and on the reflections of the network Ecole et Nature for the way of participating of its contributors. In 2013, the network had 20000 members.

In 2004, the "Fondation Internet Nouvelle Génération" set up a group on Collective Intelligence8 which gathers 130 French-Speaking specialists and practitioners after a conference given by Pierre Levy. For 3 years, through online exchanges on a discussion list, members crossed their knowledge and lead to a first synthesis of collective intelligence in the form of 12 facets. This work allows to reach in 2007 a questionnaire "Understand by yourself what is taking place in a group9."

Also in 2004, on Michel Briand's initiative, a Forum on cooperative practices10 gathered in Brest over 250 actors involved in innovative uses and social appropriation. It took place then everytwo years. Other meetings were organized in France on the topic of cooperation like the « TIC summers »11 in Rennes since 2009 and named in "Tu imagines ? Construits !(Can you imagine ? Then build !)12" or else the « Moustic » meetings13 in Montpellier since 2005. They are an opportunity to compare experiences and to develop further the understanding of the mechanisms of cooperation (very large groups, free recipes to reproduce cooperative projects ...). In the mean time, the meetings of the French-speaking actors of the internet, oldest French manifestation of the internet created in 1997, hosting a series of workshops providing an update on progress in the field of cooperation. Crossing network is organized around the site Intercoop 14.

In 2010, the association Outils Réseaux, launched the Animacoop training15, "managing a collaborative project" leaning on the previous results. More than a hundred people have been trained since then with training sessions in Montpellier, Brest and Caen.

In 2011, Imagination for People was created, an international platform and a community whose goal is to identify and help groups of a 100 to 1000 persons to get organized and develop. The Imagine group produces on the 12th of May of 2011 a more achieved version of the methodology of collective production, initially started within a group of collective intelligence.

Also in 2011, the new group on monetary innovation of the Fondation Internet Nouvelle Génération applied the method with 160 participants and lead to radically innovative tracks published in a book the year after.

The group of managers from the group AnimFr, was created in 2011on the initiative of Outils Réseaux, Brest Métropole Océane and Imagination for People. It gathers 250 people among those whom were trained with Animacoop from Outils Réseaux and those who manage groups in which Imagination for People is a partner.

Between 2011 and 2013, the european project CoopTIC, driven by SupAgro Florac enabled to train trainers in cooperation with Belgium, Cataluna and France. It led to a first training in different countries and an e-book about the current state of knowledge on the subject.

In 2012, the method of collective production of documents in large groups started to be used by other people than its inventors. It happened particularly with the group « Question Numérique » from the Fondation Internet Nouvelle Génération (work coordinated by Amadou LO) and the document "Cooperation explained to my brother-in-law: a redneck: " published by the group AnimFr ( work coordinated by Gatien Bataille within the framework of theCoopTIC training)

Also in 2012, the different facets to understand cooperation, written by the group « Intelligence collective » of the Fing and the skills developed within the framework of the training « Animacoop » of Outils Réseaux are updated and gathered to lead to the presentation of "la coopération en 28 mots clés" which is exposed within the framework of Animacoop and of the first French-speaking MOOC ITYPA (online and free mass-training on the topic "Internet, there is everything to learn there ! ")

In 2013, the Adeo group gathering 13 trademarks of DIY stores from around the world, defined its products, purchases and / / supply chain / / for the next ten years, with working strategy, an international meeting, but also an online job that brought together 1,500 people in over 7 languages during two months.

The same year, a summary document described in detail the method to produce documents with hundreds of people in order to enable its use in different settings.

Also in 2013, the on-line Assembl software developed by Imagination for People in partnership with the Institut du Nouveau Monde au Québec is launched . It facilitates the realization of textual mappings proposed by the method.


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How to produce a document when you are several hundred persons (Part 1)

Card's author : Jean-Michel Cornu
Card's type of licence : Creative Commons BY-SA
Description :

How to turn armchair philosophy into collective intelligence ?

parable of blind men and an elephant 1

It was six men of Indostan to learning much inclined, who went to see the Elephant (Though all of them were blind), that each by observation might satisfy his mind. The First approached the Elephant, and happening to fall against his broad and sturdy side, at once began to bawl: "God bless me!—but the Elephant Is very like a wall! " The Second, feeling of the tusk, cried: "Ho!—what have we here so very round and smooth and sharp? To me 't is mighty clear this wonder of an Elephant is very like a spear! " The Third approached the animal, and happening to take the squirming trunk within his hands, thus boldly up and spake "I see, " quoth he, "the Elephant is very like a snake! " The Fourth reached out his eager hand, and felt about the knee. "What most this wondrous beast is like Is mighty plain, " quoth he; "'T is clear enough the Elephant is very like a tree! " The Fifth, who chanced to touch the ear, said: "E'en the blindest man can tell what this resembles most; Deny the fact who can, this marvel of an Elephant is very like a fan! " The Sixth no sooner had begun about the beast to grope, than, seizing on the swinging tail that fell within his scope, "I see, " quoth he, "the Elephant is very like a rope! " And so these men of Indostan disputed loud and long, each in his own opinion exceeding stiff and strong, though each was partly in the right, and all were in the wrong!

From armchair philosophy 2 ...

We usually seize that if an idea is true then its contrary is false. It is called the law of non-contradiction upon which our logic, as defined by Aristotle, is based. Therefore Eubulide of Millet, who fighted this law, has demonstrated through to the liar's paradox 3 that it was not necessarily true : "A man was saying he was lying. Was this true or false ? ". This sentence cannot be either true... nor false! As well as in the parable of the elephant, some assertions may sound in contradiction but all of them or true 4 . We then talk of antinomy. It's especially the case when we try to have several different points of view on a subject.
Equipped with the law of non-contradiction, we don't spend time searching what is true and what is false but justifying what we have said formerly... and therefore demonstrating that people with different arguments are wrong. Each member spends most of the discussion's time repeating and justifying his own assertion to be sure it will be taken into account. Very often the background of the debate is not about searching the truth but about avoiding being caught out and possibly gaining recognition from other members for having said something seen as true.

...To collective intelligence

To get out of armchair philosophy, it's compulsory first not to look for what is true on a topic but the different points of view on a it. The more people with a point of view, the more complete the view. At this stage, the debate can cope with approximative, not to say apparently false views. The aim is to gather the biggest number of points of view and to create new ones to complete those already found.
But we also have to compromise with our own cognitive limits. Thus, we can only remember the three last elements of a discussion 5 . When we look at the discussion objectively, we can have an overview of the differents assertions or arguments, but there too we are limited and can only remember from 5 to 9 ideas 6 . In order to deal with a subject using collective intelligence, we will then have to apply a method to work with a great number of persons, to map the whole of the ideas but stopping ourselves, first to select some ideas and eliminate others.

The three principles of ideas-co-building

Managing a lifting of collective discussion's difficulties needs to take into account three principles of collective intelligence which are rather counterintuitive but which will be the bases for the construction of a method allowing the production of ideas and contents from several hundred persons.

Size of the group and parts of members 7

As soon as a group is over a dozen people, each member adopts a proactive, observer or idle position and can move from one to another according to a number of criteria. Rather counterintuitively, it is observed that the percentage of active persons stays remarkably constant (principle of 90-9-1) : proactive people are one and over percent and reactive people are between ten and a few dozens of percent.
Different types of groups differing from the number of members :
Small groups up to twelve people whom can be managed restrictively (expecting the action particular to each different member) ;
Intermediates groups between twelve and a hundred people whom need more efforts from the manager to get reactions ;
Large groups between a hundred and one or two thousand people which allows to produce collaboratively... provided a focus is done on reactive persons ;
Very large intermediate groups of several thousand people where the group composed by proactive people becomes easily illogical ;
Very large groups over several dozens of thousand where proactive people are numerous enough to make management less restrictive ;
Large groups between a hundred and one or two thousand people are particularly interesting : they are a prerequisite for groups doomed to become very large, and moreover they represent a good corresponding size to the number of persons which can be gathered on many rather sharp topics. However reactive people need to be taken into account (they can be reached through online systems by push-tools such as email, Facebook or Twitter rather than pull tools as the web or forums) and not only proactive people whom in this case are not enough.

The post factum choice 8

There are several strategies according to the environment around us :
Planning : in a predictable situation where resources are scarce, prediction is needed to optimize them and avoid their spoiling ;
Negotiation: when ressources are scarce but the situation not predictable, negotiation enables a choice in real time since it could not be done in advance ;
The post factum choice: when ressources are abundant (large group, abundant information) but when the situation is not predictable, it is better then to arouse an abundancy of choices and to choose only post factum, within all possibilities ;
Most of the time we do not choose our strategy but we use the one we know better whatever the context. We need to adapt ourselves to our environment in order to choose the best strategy. Sometimes a situation can be predictable for some things and unpredictable for others, some ressources can be abundant, some rare. In this case, we need to adapt ourselves and even to juggle with the strategies.
For instance in a large group of over a hundred persons, thanks to the number of reactive members acting it is possible to arouse the maximum points of view and to choose only afterward those to keep : "Whith enough observers, all appliable solutions to a problem are blindingly obvious ". But if the group is smaller than one or two thousand people, the number of proactive members and moreover the number of persons who join the coordination is weak. The coordination of groups under several thousands must call on planning and/or negotiation strategies.

Mapping for an overview 9

In a debate with several people, and even more in a confrontation, each one tends to defend his idea, to repeat it constantly so it is taken into account. In practice it's often seen that different points of view don 't rule each other out but on the contrary complement each other to give altogether an overview. To go past the facts, me must take into account the two ways of thinking that are each using a different working memory.

The first, based on speech consist in sayings ideas one after the other, just as we make a step after another to progress from a starting point until an arrival. This way of thinking especially allows a rational approach but it hardly takes into account conflict (a starting point, two directions), collective intelligence (several points of view on the same arrival) or else creativity (finding new ways between several starting points and several arrivals) which are all three using another complementary way.

The second way of thinking is based on mapping. It consists in arranging on the same mind map ideas according to their proximity, without trying to select them offhand, to get the more complete vision on ideas and possible progressions. Mind maps (mind mapping in english) which are co-built and projected to all during sessions are very efficient to give a global vision to the whole group and allow therefore to look for new ideas and new points of view rather than having each member focusing on one or two former ideas.

To go further, two possible approaches :
The Method of Loci : During synchronous meetings (online or face-to-face), a map of idea can be coupled with another map, often of territories that each one can keep in his long term memory. It can be a place known to all (for monks in the Middlle Ages, their cathedral) or if this can't be found, a co-built place (in the long term a place is easier to remember than ideas) ;
Textual maps : in asynchronous online exchanges, people who behave reactively (ten times more numerous than proactive people) and the observers (even more numerous) use tools which cannot stand graphics mode very well (email, Facebook, Twitter). Therefore proposing a drawn map needs to share a link to a web page where the map is. But then only half of participants will see the map. The possible use of text laying-out can then be used to allow the drawing of a textual map which won't need to be read in its whole as a text but can be read as a map : lists of bullet points, formulation of short ideas in one line maximum, bold, underlined and italics to enhance some keywords ;

Applying these principles to produce collective intelligence

From the principles presented in the previous parts, we can start to edit some rules to allow the production of ideas and contents with several hundred people. We will deal here especially with online asynchronous exchanges which can be punctually improved by face-to-face or online synchronous meetings.
1. The group must have at least a hundred members.
These won't contribute systematically as in a small group. As long as the group stays under several dozens of thousand people, it's important to focus on the members with a reactive attitude (it is the most common size of group. Even in very large groups of dozens thousand people, only a sub group will take an interest in a specific content). According to the 90-9-1 rule, reactive people will be at least a dozen which will be enough to start a dynamic and possibly encourage other participation.
2. The critical part of facilitator(s).
By definition facilitators do have to be proactive. But within a group of between a hundred and one or two thousand people, they are few. Mistakes or lack of proactivity from a facilitator can lead the whole group to inaction. In a young group (generally less than two years old), the facilitator or the small group of facilitators has a central part. It is even in the freeware Benevolent Dictator for Life. For maturer group, different people can, according to topics, have a leading part. In this case, eventhough animating the discussion is a restrictive part, it is not as much for the whole of the group which may have discussions leading to an achievement or not.
3. First, let people express ideas without choosing.
On the contrary, it is necessary "to open up the fields of possibilities " to point out all ideas that could be added, rather that suppressing those already spoken. Ideas seeming out of hand may happen to be very rich although "a priori " counterintuitive. Even if an idea turns out to be stupid, it can spark off other interesting ones.
4. A map shaped summary gives an overview of ideas exchanges.
In the case of online asynchronous ideas exchanges, it's better to use mind map which anyone can receive. It does not need to be wholy read as a text would, but can be glanced through like a map (with bullet lists, bold and underline laying out...) That point requires the more work. Tools and methods enable to reduce this time.
5.At least a few items of information need to be "pushed ".
To reach reactive people, some items of information need to pushed (information is sent directly to an account that he persons read regularly : email, Facebook ou Twitter). But according to the number of members, the energy of the discussion and the more or less great agreement from members to receive information directly, there is also a need to give a wide access to the whole of information with pull tools (the person fetches by herself the information by visiting a forum, browsing archives or other webpages). A fair balance is then to be found between what is sent to all and what is not sent but has to be looked for by those who want (from the mailing list where everything is received by everyone to the sending of summaries only, including the extra sending of a selection of some stimulating contributions encouraging readers to react).
6.Iterations of contributions/summaries contribute to collective intelligence 10 .
The mapping of different points of view allows to have an overview (as the parable of blind men and an elephant). But collective intelligence really starts when participants lean on what others have said (or to be sharper on the global map of the discussion) to propose new ideas that they would not have had otherwise. Thus each contribution increases the level of collective intelligence and enables proposals, some particularly innovating and smart.

Method to produce a collective text when you are up to several thousand participants

This method aims to produce content collaboratively, not only by including former contributions but also and most of all contributions resulting from exchanges of ideas. It is based on regular text map summaries (a text that can be read as a map rather than scoured, with bullet lists, bold an underline laying out to enhance some words, etc.).
This methods is concentrated on "large online groups ", large enough to obtain reactions without to much effort (a hundred or more members) but still not reaching the needed size to allow a concentration on proactive people only (over several thousand). It is a major part of online groups wishing to produce contents on a specific topic. In this case the stress is the most reactive persons whom are generally ten times more numerous than those with a proactive attitude.
The two parts below concentrate on tools and how to make the group up for those who are creating groups or those whose groups are still too small. The next part on web watch, common understanding and ideation is the heart of the method to build a structured overview of collective ideas. The two last parts on ideas selection and writing enables to have a text easy-to-read for people whom did not take part in the discussion or did not know the topic very well.

Implementation of tools

Tools for discussion
The first stage is to choose push (information is brought to participant : email, Facebook, Twitter...) and pull (the participant seeks for information : forum, webpages..;) tools. For a rather small group of up to several hundred people whom are all using emails, a simple mailing list is enough. The records of the list enable proactive people to seek for old items of information and eases the facilitator's job in charge of mapping.
More and more often, participants read regularly their messages with different tools : some are on Facebook and scarcely read their emails, some follow Twitter but have deserted Facebook. Some only use one of these three tools, sometimes two but rarely all of them. Other groups use a general social network (Linkedin, Viadeo) or a network particular to their community (based on softwares Elgg, Diaspora, Movim, Daisychain...). There is therefore a necessity for : either keeping up with all the different tools used by the group's members or... a reduction of the group to the members whom only use such or such tool.
More over, when a group gets bigger, the number of contributions grows too and can overtake the bearable level for a participant. In an online world where post people suffer from "infobesity " (too much information), even in a relatively small group, some can be annoyed by emails coming from the discussion. To prevent the cancellation of subscriptions or disaffections (emails automatically filed without reading, not to say tagged as spam...), only the most important information is to be sent to all or to those who want : regular mapping of the discussions, a selection of some contributions gathered in the same message to stimulate partipation, etc. In that case it is even more important that the whole of the contributions should be available (by pull way) to allow those who wish, and of course to facilitators who make maps, to find the detailed contributions. It is thus by allying push and pull tools that discussion will allow the sending of some messages to everyone (to reach the reactive people) but keeping the amount of messages at a reasonable level (to avoid over-information).
Find more about the subject : the Fing, link between email and social network under Elgg 11
Since 2010 and after the testing of quite a few online tools for its collaborative works (mailing lists, blogs, forums), the Fing has progressively implemented its social network, an Elgg platform which enables to standardize its contibutors collaborative network environments : some members being involved in several discussions, managing subscriptions to scattered platforms and mailing lists was indeed a problem.
At first, the choice was made to combine the web platform (to publish) and the email (to exchange). At the launching of Digital questions in mid 2012 , the Fing chose to interface the two modes. Each forum of its network allows web or email interaction : for example, a forum subject is posted on the web and notified by email to the 260 persons of the Digital Questions group, who can react either by return of email or by logging in on the platform. Users seem to choose email for quick answers and web when elaborated answers are needed.
This practical detail also allows to have, like on any forum, several parallel threads of discussion, provided a special care is given to titles. It eases access to new comers and open-cast work and lowers the entrance barriers. Activated on forums, this feature can also be easily activated on comments from other publications : blogs, document-sharing, events...


Get to know more : ADEO group, use of Google groups in push and in pull 12
The ADEO group is a firm of 70000 persons dispatched in 13 countries and 27 Business Units (BU). Very much decentralized, turned towards the sharing of Knowledge and Power, ADEO has launched for nearly 20 years into numerous steps of shared Vision with all the staff of some of its BU.
The Communauté Produit, Achat et Supply-Chain (PAS), grouping together the central buying services, the logistic departments of the BU and the PAS Group's Direction has initiated in mid-2011 a transverse step : VisionPAS 2023, the Vision on cooperation PAS of the ADEO Group by associating thus more than 2000 staff. Different collaborative techniques have been used to extract the true substance : work units, creativity seminar, Design Thinking mode prototypes, … but none of these involving more than 150 persons altogether.
In order to do the writing of our target in 10 years, we have decided to divide in 8 great main lines according to the following structure : Benchmark, TOFW (Threats, Opportunities, Forces, Weaknesses), 10 years vision. Nearly 50 work units of 15 persons which have allowed us to make up this very rich and complementary material (see : parable of blind men and an elephant) . We have then realized a first summary on each topic. The importance was then to find ways to make the whole community react on this VO to make the most of collective intelligence. But very soon in an international group with no reference language, the linguistic issue aroused. We didn't have either CRM tools, enriched repertories nor a firm social network. In consequence we have implemented a 6 weeks Digital Debate targetting 1500 persons helped by Google Groups.
The need :
  • Multilingual Forum to favour individual speech.
  • Possibility to send mass emails from the Forum towards mailboxes with an option to answer directly on the Forum without having to join (this criterion made us exclude the Nabble tool that does not allow mass-emails sending)
The solution :
  • 7 Forums = 7 Google Groups (1 per language: french, english, spanish, italian, polish, portuguese, russian) bringing in a group of translators
  • One week of intensive processing on a topic with different and coherent push tools according to
  • 1. Launching of the debate by the sending of a summary on the topic
  • 2. Sending of inspiration on the same topic : open-mindedness, proposal of external perspectives
  • 3. Publication of the latest contributions : the message we want to send is : "the debate is progressing, your colleagues are taking part in it, new ideas are rising, join in ! "
  • 4. Publication of a new summary enhanced by the debate : contributors recognize their hand in the wording of the final deliverable and notice the enhancement of the final summary thanks to the collective debate.
  • A simple system to contribute : answer by email which feeds instantaneously the thread of the forum OR direct contribution on the forum by posting a comment. On the forum, contributions on a topic can be seen indistinctly.
Strong points :
  • Strategic topics tackled in 7 languages : richness of contributions made easier by individual expression.
  • Volunteers within the company for the translation helped to make translations reactive and flexible, which was vital to stick to our rather short deadlines.
  • No hierarchical diagram : all ideas are kept and exploited similarly in the final wording of the final deliverable. Besides, contributions put forward in Flash emails onlyy quote the contributor's surname, not his/her name.
push by daily email : contributor's sollicitation through the media they use most today. Contributions are for stocked in one and same place : the Goggle Group (1 per language). Each person "must " receive information but she is free afterwards to follow or not the thread on an additional tool, here the Google Group. In order to avoid missing the "best " contributions, we "push " to all a selection of these latest.
Difficulties :
  • A forum per language but no transversality between the 7 forums : what is posted in the polish forum cannot be seen by Spanish. EXCEPT that the dissemination of "best comments " in the flash could come from the 7 forums and summaries were common in all languages.
  • Only the coordinator had subscribed to Google Group so that participants would receive summaries but not all contributions. With no CRM, sendings were done from a Gmail account wit a return adredd that was the Gmail account's o ne.Even the Gmail account was opened so that participants could join in if they wanted.
  • Need to have a Gmail account to have access to Google Groups.
  • Need of fitting tools (enlarge repertories, CRM, …) for that sending volume.
  • The not-always-easy-to-implement need for accomplices enabling the bustling of debates.
Results and figures :
  • A 6 weeks live debate on 8 strategic topics.
  • A participation rate of around 13% with more than 400 multilingual commentaries multi-lingues which have enriched the Vision notebooks.
  • Contributions done in 7 languages : "only " 55% of commentaries are in French.
  • 8 input "Vision V1" notebooks of our International Meeting which gathered in february 2013 for 3 days 700 PAS community managers of the Groupe ADEO to do a collective reading 13 .
To conclude, this first ADEO's large scale Digital Debate was rich in learnings. It allowed us to follow the major stages referred to in the paragraph "Applying these principles to produce collective intelligence ". It allowed us to validate this participative method and will surely call out for more.

Tools for capture and text maps
To create a text-map summary which enables the group to have an overview, interesting contributions need first to be captured within the different messages (there can several in the same message), eventually given a shorter (less than a line) and more explicit name and then organized into a hierarchy. This last action may need to create new entries in the hierarchy to gather several ideas which can be found there.

Find more about it : reorganize levels while discussing
Let's imagine a discussion on the implementation of this method where the current vision is described by the following text-map :
  • Tools of discussion
  • Mail (push tool : information sent directly to participants)
  • Take into account those who like Facebook rather than email
  • Forum (Pull tool : the participant fetches himself the item of information he wants)
Contributors propose to add the idea of also using Twitter as well as other social networks. The map could then be reorganized under the following shape :
Tools of discussion
  • Pushtools (information sent directly to participants)
  • Mail
  • Facebook
  • Twitter
  • Other social networks
  • Allowing several push tools to leave a choice to participants ?
  • Pull tools (the participant fetches himself the item of information he wants)
  • Forum
  • Something else ?
In this case, not only the idea of "email " moves to the level of "push tool " which includes Facebook, Twitter and other social networks, but the person who does the mapping had the idea to add the possibility of mixing tools and also organized identically the pull tools to leave room for other choices. In doing that, we do not have exactly a summary of the discussion but rather a map of the current vision understanding of the problem. Reorganizing a map often gives additional ideas and even the map-maker can add ideas, which can be completed or corrected by participants during the next iteration of contributions.

The mapping of exchanges can be done by hand with eventually post-it notes on a wall in order to reorganize ideas easily. But when the discussion is important, one iteration of the map can take about 5 hours and this happens once or twice a week during the phase of ideation... organizing such a discussion is greedy in time for facilitators and particularly for those who make or complete maps.
Too reduce the mapping time and therefore allow the animation of groups even by persons for whom it's not the "official job 14 ", time must be reduced to one or maximum two hours a week. The aim of the app Assembl developed by Imagination for People in partnership with the Institut du Nouveau Monde in Québec, is to ease the capture of smart contributions, to help renaming them and to reorganize them easily despite the small size of a computer screen.

Find more about it : Assembl a tool to map contributions 15
Assembl is an online discussion system aimed for groups of people which have to produce collectively a deliverable (opinion, consensus, document, patterns, alternatives, etc.) on any subject. Although it is relatively easy nowadays to mobilize people on a stake through social networks, for a multitude of purposes the quality of a deliverable does not increase the number of participants. This is the main problem tackled by Assembl.
First of all by combining a chronological discussion (necessary to ease implication, feeling of membership and group dynamics) and a more structured and synthesized presentation of the discussion (necessary to enable each participant to have an overview on exchanges and proposals whatever the time and the level of attention he can devote to it).
Assembl enables humans to play a facilitator part in a team. With the help of tools making these tasks productive, they point out key-ideas, disseminate them synthetically and guide participants towards constructive discussions.
Assembl tries not to repeat what we see as weaknesses of preceding systems, thus, Assembl:
  • Doesn't force participants to write their contributions in a special format (the structure must help the discussion, not take its place)
  • Acknowledges that some participants will like better a push mode (for example: mailing lists) and some a pull mode (for example : : web forums web, Facebook groups), and enables them to chat together by breaking those "havens " of discusion 16 .
  • Doesn't brake existing communities by forcing migrations. It can be introduced progressively in the current mailing list of an already active community.
  • Doesn't disconnect maps of discussions that gave birth to it. Reactions to discussion are available from the global version and vice-versa.
  • Doesn't make obligatory a structure of discussion (numerous systems are focused on for/against debates) and imposes less constraints to methods of animation.

Continuation of this text available here

  • 1 parable of Jaïnism, made famous by the american poet John Godfrey Saxe in the middle of the XIXth centuray. Source :
Sanskrit Heritage Dictionary. [online]. [Accessed 4 February 2014]. Available from : http://sanskrit.inria.fr/DICO/index.html, Quoted par Wikipédia : The Sanskrit Heritage Dictionary. Wikipédia [online]. [Accessed 4 February 2014]. Available from : http://fr.wikipedia.org/wiki/The_Sanskrit_Heritage_Dictionary
  • 2 The equivalent expression in english could be "bar-room politics " or even better "armchair philosophy " refering to cultured but idle people , whom talk a lot but act little (rather than to people who would have had too much too drink and would talk nonsense) : café du commerce. WordReference? [online]. [Accessed 4 February 2014]. Available from : http://forum.wordreference.com/showthread.php?t=70335&highlight=comptoir
  • 3 A paradox which might have been invented by Eubulide of Millet (IVth century) from the Cretan of Epimenide. Paradoxe du menteur. Wikipédia [online]. [Accessed 4 February 2014]. Available from : http://fr.wikipedia.org/wiki/Paradoxe_du_menteur
  • 4 Alfred Korzybski, author of General Semantics, understood during the first World War that the mechanisms of thinking which caused the war rested on the postulates of Aristotle's logic (principle of identity, of non contradiction and of excluded middle). He expressed then a new non-aristototelitian logic based on new postulates corresponding to scientific advancements in the XXth century : Sémantique générale. Wikipédia [online]. [Accessed 4 February 2014]. Available from : http://fr.wikipedia.org/wiki/S%C3%A9mantique_g%C3%A9n%C3%A9rale
  • 5 It 's about a limitation of one of our working memories called phonologiacl loop, which only allows us to keep in mind three items in a chain of ideas. For the model of the different working memories, see : BADDELEY, Alan D. and HITCH, G. J. Working memory. In : BOWER, G. H. (ed.), The psychology of learning and motivation : Advances in research and theory Volume 8. New York : Academic Press, 1974. p. 47–90. ISBN 9780080863597 0080863590 0125433085 9780125433082.
  • 6 This second working memory concerns the whole of the project or ideas we can remember in our short term memory. It's named after a visuo-spatial notebook. It enables us for example to count post factum the windows in a house when we don't see it anymore... considering their number is limited. It's also this same working memory which allows to create new ideas by linking two former ones. MILLER, George A. The magical number seven, plus or minus two : some limits on our capacity for processing information. Psychological review. 1956. Vol. 63, no. 2, p. 81.
  • 7 To know more about the topic, see the complete text: "Size of groups and roles of members"
  • 8 To know more about the topic, see the complete text: "//Post factum// choice"?
  • 9 To know more about the topic, see the complete text: "Mapping to give an overview". These ideas were presented formerly in : CORNU, Jean-Michel. Modes de pensée et conflit d’intérêt. In : Nouvelles technologies, nouvelles pensées ? [online]. Limoges, France : FYP éditions, 2008. Innovation, ISSN 1961-8328. ISBN 978-2-916571-03-4. Available from : http://www.cornu.eu.org/files//ProspecTIC_pensee2.pdf
  • 10 See also the Delphi method which enables aware people to improve their forecasting on a topic by an iterative approach enhancing the fields of convergence and incertainty : LINSTONE, Harold A. and TUROFF, Murray (eds.). The delphi method [online]. Addison-Wesley Reading, MA, 2002. [Accessed 4 February 2014]. ISBN 0 - 201 - 04294 - 0. Available from : http://is.njit.edu/pubs/delphibook/#toc
  • 11 This part was written by Jacques-François Marchandise de la Fing
  • 12 This part was written by Victoria Masson and Jean Duclos from the ADEO group
  • 13 See the paragraph "Text Wording : collectivre re-reading "
  • 14 The animation of a debate may be done by volunteers or professionals whom will find interesting to be in the heart of the discussion in order to catch ideas and subtelties fully. This job of animation should not officially be part of the working time.
  • 15 This part was written by Benoît Grégoire from Imagination for People. Imagination for People | Repérer et soutenir des projets sociaux créatifs. [online]. [Accessed 4 February 2014]. Available from : http://imaginationforpeople.org/fr/
  • 16 See the paragraph "Size of groups and roles of members" about the difference between proactive and reactive participants

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How to produce a document when you are several hundred persons (Part 2)

Card's author : Jean-Michel Cornu
Card's type of licence : Creative Commons BY-SA
Description : The first part of this document is available here

Constitution of the group

Invitation to join in
First you need to invite people to form a group. This can be done collectively or individually. Both are complementary. An invitation is not a subscription, the person must give her authorization to be part of the group. But, if she is interested, her subscription must be as easy as possible : a simple click on a link in a email with as little information to give as possible (generally first name and name, sometimes the firm. The email address can be detected directly). Otherwise, a simple return answer by email can be suggested in order to lower even more the threshold of acting out 17 . The answer may be manually treated or automatically with a return heading to a robot which allows to register the person directly (by detecting in the email address the person's email or his/her account in the social network as well as his/her name).

For the collective invitation, niches for the information display must be chosen first : emailing lists (discussion or diffusion), social networks, newsletter... Be careful not to spam groups where such an invitation would not be in the subject. A natural niche where the invitation could be sent would be the list of members, the newsletters and the social networks of the organization(s) which is or are managing the new group. With a CRM (Customer Relationship Management, profiles and sending management system in an organization), it is even possible to personalize the message of the invitation especially by mentioning the name and/or first name of the person.
For those you particularly want in the group
The first individual job to do is to draw up the list of people you wish to have in the group. This can be done for example with a spreadsheet where for each person to invite a field for "First name Name " <adresse_mail> (format which allows an easy sending with not only the email adress address but also the name). Other columns can bear the organization, a field for commentaries on the interest of having this person in the group or else a field with the sending date, the answer, the possible date for first and second reminder, etc. This board (or a more efficent efficient app) allows to keep an eye on individual invitations 18 . If after a week the person has not answered, a first and then a second reminder can be sent. No need to insist, consider that someone who has not answered after two or three reminders, doesn't want to join the group. Invitations and messages need to be personal with first name and name, at least at the beginning, even in a standard message. It can be useful too to have to kinds of messages : familiar and formal (the type of sent message must be quoted in the board) 19 . The message has to be as short as possible but still very clear and complete (it must not take up more than an average computer screen) and it must end with the signature of one or two persons with possibly their status rather than being anonymous and signed by a group or an organization. This way of handling individual invitation, when well carried out and with a minimum knowledge of the guests (messages could be ideally signed by a person who knows the guest) allows a good return rate (up to 80 or 90%).

It can be wise to mention in the invitation that contribution to be part of the group is not compulsory (between 60 to 90% of members are observers or even completely idle 20 ), that the number of messages will be reasonable (for example only summaries and a selection of contributions will be sent with a maximum of five emails per week, details being available on the web) and that unsubscribing is possible any time 21 .

To know more about the subject : example of customized individual messages
Example of customizedindividual message (aimed for a man and using a familiar tone)
Subject : starting up of a work on monetary innovation

Dear <first name>,

I am launching within the Foundation Internet Nouvelle Génération (Fing) an "expedition " (a collective work of several months) on "Monetary innovation " : Today more than 5000 "complementary currencies " are circulating in the world. The crisis, the research in new means of development, the internet and finally the mobile phone have speed up its development. What if the same factors could also help to reinvent the very uses of these currencies and what they make possible?

All the results of the expedition will be made public and freely reusable. The objective is to open up new opportunities and to provoke action. With regards to your knowledge on currencies, I suggest that you join us to take part in this reflexion. If it's ok for you, simply click on the following link <link to register> or, if you prefer, you can email me back and I will take care personally of you registration.

Looking forward to exchanging on the topic with you.

Best wishes.

Jean-Michel Cornu

Example of reminder (aimed for man and using a familiar tone)

Dear <first name>,

The first discussions of the Monetary Innovation group will soon occur. If you want to follow the debate on the new definitions for currency uses and what they enable (and maybe participate if you have time), click on the following link : <link to register> or, if you prefer, you can email me back and I will take care personally of you registration.

Best wishes.

Jean-Michel Cornu

[copy of the previous invitation email]


First gathering of exchanges
Once the number of participant reaches one hundred, the first thing to do is to invite each participant to present himself briefly in one or two sentences adding what he expects from the group and how he might contribute. This first pool may seem useless particularly in social networks where each member has a user profile, but its aim is to have the maximum people speaking a first time with a simple question that can be answered immediately. Those who have already posted a message have more luck to contribute later, allowing a larger number of contributors (not counting those who systematically contributes...). It shows to other members of the group that they are numerous and that many of them contribute, a fact which also catalyse participation. For the launching of this first gathering of opinions, partners which will introduce themselves very fast might be required to encourage others to introduce themselves as well. That kind of gathering of opinions may enable a participation of up to 40% in large groups.

This first email inviting people to introduce themselves is also the opportunity to present short and simple rules for the functioning of the group. They have to be easily agreed by all members and will allow remarks to contributors whom will not respect them.

To know more about the subject : example of three short functioning rules
Short reminder of rules for our exchanges
  • Be short : one email one screen (except for summaries...)
  • Be constructive : no one has all the solutions, each contribution improves the debate
  • Dare to contribute and welcome new contributors : no idea is useless


If the group is long to set up (over fifteen days), it may be necessary to send, before the first gathering of opinions, a message to inform that the group is underway, that discussions will soon start. On the other hand, it's not compulsory to wait for all registrations to start the first gathering of opinions (there might be just few individual reminders to send after fifteen days).

Once the group is over a hundred and that the first gathering of opinions has enabled a maximum people to talk, the group is ready to undertake a work of collective intelligence. The introducing cycle often continues while the first question on the topic is asked. It's normal, once participants see that more and more people are contributing, that some undergo a certain stress which leads them to introduce themselves in their turn. Others won't. It's important then that messages from the manager put a stress on the fact that there is no guilt to have for people whom did not contribute (in a large group the non-contribution is normal), but those who want to share an idea even a simple one, are welcome anytime no matter whether they have contributed before or not.

Besides a group of partners has to be identified : people that you know well and that you may contact individually to ask for their contribution in order to initiate the discussion, hence creating a "catalysis " effect for the reactive people within the group.

Web watch, common understanding and ideation : an iterative mapping

This stage is made of an alternation of phases of contributions followed by textual maps summaries giving an instantaneous overall view on the problem's understanding. It can be separated in 3 main functions : web watch, building of a common understanding and pointing out of new ideas. It may be interesting to present them one by one, but they often occur simultaneously. Therefore, a more precise understanding of certain subdivisions of the initial question will lead some participant to quote web watch resources and new ideas will often make compulsory the reorganization of previous knowledge with an improved classification.
The initial question
This stage starts with the wording of the question or even better, when a prep work has been done, with a first map. The debate is even more motivating for contributors that it is well advanced while leaving numerous domains to explore. From this question or this textual map, the question is now to ask the group members what are, in their opinion, the missing knowledge and to start quoting relevant resources in those domains (watch).

As in each "stage-email ", rules can be reminded briefly (see previously "example of three short functioning rules ").
Contributions : from "partners " to "reactive people "
To spark off first contributions which are going to spark the following ones, partners can be called for : ask directly some persons of the group whom you know very well and outside of collective messages, to react to your messages the faster they can to initiate the discussion. Of course you will do that just before sending the initial email or the intermediate maps. Even if not all partners will react, contacting them directly increases relevantly the percentage of those who will contribute. By contacting from 6 to 10 people you are sure to have between 3 to 5 first contributions which will encourage other participants to react.

Leave a little time too (generally a week or little less if many contributions) in order to enable the reaction of those who wish to. In groups where everyone sees all contributions (list of discussion for instance), answers from others have a boosting effect. In groups where only some messages are sent to the whole group, sending a message quickly written with a selection of the contributions received just after the initial email (one or two days after the sending of the initial answer or the intermediate map) may be useful. These contributions will contain those from your partners but also some more spontaneous ones

Boosting exchanges can also be done by pointing out domains where contributions are fewer. You can also suggest to identify web watch items (with references or URL), to improve the differentiation between two very close concepts (and bearing sometimes the same name) to achieve a better common understanding or else to suggest the developing of new and not yet identified ideas. Participants often focus on some approaches keeping the discussions in the same fields. As presented by Plato in his dialogues of Socrates, maieutics is 22 "the art of delivering a soul " by asking questions. By suggesting the group to focus especially on such or such part or approach, you will improve the final result quality.

To know more about the subject : the method of the six thinking hats
The Edward de Bono's method of the six thinking hats 23 allows to point out the angles of the different contributions. Relaunching the group towards insufficiently developed approaches becomes possible then:
  • white hat : which ideas can be suggested from a rational point of view ?
  • red hat : what can be added from an emotional and intuitive point of view ?
  • black hat : what are the problems from a pessimistic point of view ?
  • yellow hat : which new opportunities from an optimistic point of view ?
  • green hat : let's start anew from a creative point of view
  • blue hat : which management to develop the control over the process ?


In a debate, more comprehensive methods enable to point out the domains that are insufficiently covered in order to get an optimal quality 24 .
This part of iteration can also be done during online or face-to-face sessions, as a supplement to online asynchronous exchanges. Within the framework of the Lift meetings an underway map about monetary innovation 25 was submitted in two different workshops in Marseille and Paris, by asking the participants what in their opinion was lacking. Even though the assembly was composed of participants from the group and of people unaware of the topic, the presentation of each part of the map has enabled each time a discussion with the emergence of new trails and new concepts. Each time these meetings allowed the updating of a map that was then submitted back and online to the group. A third meeting has been organized in the high place of Design in Paris inviting three speakers from different disciplines (anthropology, economy and philosophy) to react to the map resulting from these collective works. In another group, a stage of contribution has been tested during an online session about stigmergy 26 (a mechanism of indirect coordination between agents which allows a system of allocated self-organization) by adding items from the SECI method for animating a session proposed by Nonaka and Takeushi 27 . Iterations can be mixed during asynchronous online exchanges (from half a week to a week long)and online or face-to-face sessions (lasting from an hour and half and three hours), in order to get the maximum diversity within the contributors. Some are more comfortable with written or oral contributions, even among those whom attend both exchanges and sessions.
Textual mapping
Once a week, twice if contributions are numerous, improve the map which summarize the items coming from the participants watch, understanding and new ideas.
The first stage consists in catching contributions items in the different messages from the group. There can be two or more contributions in a message. To ease their use, they can be characterized by a reformulated sentence of one line maximum. Keep the name of the contributor to ease the esteem mechanisms within the group 28 .
The following step consists in completing the textual map of the debate (or creating it if it's the first time) by inserting new contributions wisely. This process often needs to reorganize the map by adding levels to distinguish concepts which were before mixed up.
The map is aiming to give an overall view of exchanges. It appears under the shape of a bullet list with different levels. In order to keep the map as short as possible and to avoid scrolling to read it, there is one contribution per line. The first name of the contributor can be added at the end of each line. The objective is to circulate on the textual map as you read a graphics board : instead of needing a complete reading, we must be able to point out quickly the key items and then to look closer at the parts we are interested in. For that purpose, the use of bold, underlined, italic lay out allows to enhance some important words or group of words. Colours can also be used, red for example to point out special items.

To know more about the topic : example of map about to show cooperation
Which cooperation sell ?
  • 1) Safeguarding general interest forgetting short term personal interest (altruism) (Mathieu)
    • Foundations exist but they are complicated (theory of green beards...)
  • 2) Joining on the long term collective and personal interest (Michel)
    • it is the foundation of cooperation (Jean-Michel)
    • there are economic models : radical collaboration, coopetition (Gatien)
    • What simple examples to understand easily ?
How to join personal interest with collective interest
  • Giving a long term vision (Mathieu)
    • "the shadow of future " in the jargon of economists (Gatien)
  • Developingabundance rather than rarity(Jean-Michel)
  • Favouringesteem mechanisms
  • Taking part in a collective work and sharing it (Michel)
  • Transforming the mechanisms of support for projects (Michel)
Cooperation can help us to gain time... or to loose some...
  • by the contacts it brings in (networking)
  • belonging to a community creates confidence and legitimacy (Richard)
  • the production of the group can help us to gain time (mutualization) (Philippe Olivier)
  • but cooperation needs to be less time-consuming
    • for participants : method of online exchanges (Jean-Michel)
    • for managers : by being a "lazy smart " as Linus Torvarld (Michel)
Cooperation can help us to earn money... or to loose some (This side needs developing)
  • Living better collectively : redirecting rivers to irrigate soils (Mathieu)
  • Innovating economical models (see free, web 2, music...) (Jean-Michel)


The map is not only a summary of the discussion. In fact, by reorganizing it, the manager often sees what is obvious in terms of new ideas. He must not do without adding them on the map because the next iteration of comments might invalidate or complete his choice.
End of the stage
After several iterations, contributions tend to dry up and participants stop adding new ideas. This may occur after the first iteration (but in this case the contributors ideas have not been exchanged) but we have example of exchanges including up to 7 iterations 29 . Besides, if the manager thinks that enough angles were treated (see for instance the six thinking hats method above), then a final map can be displayed within the group. The question is now to make choices and more than that to show results under a form that anyone who is ignorant on the subject will understand.

Choice : an approximate consensus

Not all discussions need to be finalized by choices. Sometimes it's useful to keep everything in order to show the maximum approaches, for example when one wants to publish a guide on how to implement a project 30 . On the contrary in other cases, a collective choice has to be made within the diversity of submitted ideas on actions to be implemented by the group or on proposals to carry out. The method used for the previous stage enables to lessen the problem generated by the people's tendency to fight first for his point of view against other's.The most interesting ideas are often those coming after several iterations. Even if they come from one participant, they blossom from the numerous exchanges and cannot be attributed to only one person (even if the first name of the person is quoted in the textual map). People choose more easily from collective ideas than from individual ideas.
An efficient approach is the rough consensus one. It is neither a consensus (hard even impossible to achieve) nor a vote which leaves aside part of the participants choices. In the rough consensus, the question is "has anyone got a major objection to the actual choice ? ". Like in all large groups where participation is an exception and non-contribution a majority, the rough consensus only asks people who would have a real problem with the choice to react. It is therefore possible to reach a point where all the choices made, even though they are not those each person would have made individually, are acceptable enough for all.
The rough consensus is one of the base of the IETF, Internet Engineering Task Force, the community which specifies the standards of the Internet since 1986. Despite the important stake for many industrials to choose a standard rather than an other, the IETF methods have enabled the development of standards agreed by all 31 .

Text writing : collective proofreading

Once the group has pointed out all items of reference, concepts and ideas – and eventually has made choices among them – the whole work still needs to be turned into a document that anyone outside the group can understand. This stage is undertaken more traditionally by one or two "scribes " for the writing and the whole group for the proofreading and the comments.

The proofreading by the group is useful because even with the best will in the world, no one understands all the subtleties written in the final map, not even the manager who drew it ! So, by writing the whole in a literary style, words considered as synonyms are often used to lighten the style. But one contributor may notice that if the word used in the map is right, it is not any more in the proposed text. There still are therefore many implicit items in the final map. If the map is accepted by all members of the group, a slightly different wording which would be harmless to the majority of the group, may be unacceptable to some.

The map done by the group can either give birth to a text of one or two pages or to an important text. So, in the example of the group on monetary innovation, the six weeks of online debate and the three working sessions have issued on 7 versions of the map and a 160 pages book 32 . The Book sprint 33 methodology used by Floss Manuals 34 to carry out collective books in a week time can be useful. A group of people gathered for five days to write each a part of the book. In our case, it is not so much experts in one domain whom will bring their knowledge but people whom have taken part in the exchanges and whom will try to transcribe as faithfully as possible the final map in a way understandable to all. The contents is parted between the different participants (numerous enough to write their part in just a few days) and each written part is submitted online to the group for comments. Tools which enable to comment online such as Co_ment 35 or Google Drive 36 are useful during this stage.

Once the writing is up and stamped by the group, an edition work to hunt mistakes, improve style and homogenize the whole. At this stage, avoiding adding mistakes is very important. It is also interesting to have the final text displayed with the modifications, done on the text proposed by writers, visible (added text in bold and removed text crossed out), in order to enable the group to have an easier final proofreading only focused on changes.

Once the work is completely over, a wide online and/or printed diffusion still needs to be done. The use of a CC-BY-SA 3.0 Creative commons licence 37 allows to ease its diffusion and its taking over by a large community.

How videoconferences saved my network

Card's author : Gatien Bataille
Card's type of licence : Creative Commons BY-SA
Testimonies : As a member of an environmental education network structure, over time I've seen the number of meetings and participation drop constantly.

It was mainly travel time that caused the number of meetings to drop drastically. More often than not, you spent more time travelling than actually in the meeting…
Eventually this discouraged even those of us who were most motivated...
Meetings became fewer and farther apart in time, and decisions were becoming less and less representative...
The frequency of meetings dropped so much we virtually held none.

I suggested to the other members that we could re-launch our meeting but with two "virtual" meetings between each "face-to-face" meeting (every three months).

For this I trained my colleagues face-to-face or with a brief video tutorial on how to use Google hangouts.

For more than a year and a half we have been using this communication channel for our meetings. Results came by themselves!
The level of participation rose again to almost 100% and the frequency of the meetings became monthly again.
The network dynamics is up and running once more.
Our meetings last 2 hours and dates are agreed collectively for the whole year.
The biggest change is in the duration of the meeting. Where before, for this two-hour meeting, each of us would have to travel for 3-4 hours, now the meeting lasts exactly two hours and everyone can go back to their activities in just 5 minutes.

Some remarks on this experience:
  • it is important to reassure participants explaining to them how the tool works.
  • video tutorials are very helpful. Recording them myself is also very helpful. True enough, contrary to "official" tutorials that always refer to "typical" situations, my ones, with my own voice comments, show a concrete situation that participants will experience. It is a real example, explained step-by-step.
  • it is important not to underestimate any initial small technical issues. We needed 4-5 meetings at the start for everyone to be ready. I was very available and supportive at the start.
  • it is important for the facilitator to master the tool well so he can solve all the small issues that arise (most often relating to configuring the participants' computers)
  • it is not wasting time to plan around 15 minutes at the start of the meeting to test everyone's sound and image settings (normally 3 minutes will be enough for this)
  • when a participant's internet connection is too weak funny sounds happen (like the sound of a waterfall).
  • on some occasion we had "hidden participants" who had invited themselves to our meetings. Even if this is not a "disaster" (since they were all colleagues of the participants) these "undeclared" participants (who didn't show themselves on screen or talk) created some unrest during the meeting. We asked these "invisible ones" to speak up or leave the meeting.
  • body language is not easy to grasp in this type of meetings even if the video image of each participant is visible. This requires the facilitator to be extra vigilant during the meeting. I quickly got a system of hand signs going to allow each participant to express their feelings on what was being said; these signs also allowed me to give the floor more easily.
  • having an on-line meeting does not mean a facilitator is not needed…they may be even more necessary than in face-to-face meetings!
  • you must be careful with the tone you use in virtual meetings. We saw that "distance" sometimes made us use a tone of voice that we would not have used in a face-to-face meeting!
  • with the Google hangouts it is very easy to have a co-writing area (Google-docs). This brings an added value to the tool since besides enabling distance meetings it is an introduction to co-drafting meeting minutes!

Two limitations:
  • this tool has a limitation that can be slightly annoying. Only 10 people can participate in a meeting, at least on video. It is possible to have 5 additional people at the meeting but only with audio features.
  • participants are required to have a Google account (Gmail address)

Generally speaking, in use, all participants found this tool great and I only had to start the meeting and everyone would engage!
Internet link : http://www.crie.be

I've become a fan of the project accelerator

Card's author : Laurent Tézenas - Montpellier SupAgro
Card's type of licence : Creative Commons BY-SA
Testimonies : I am a teacher at SupAgro Montpellier, in the department of Engineering, and I also teach on one-year diploma courses and professional masters. In the field of written and oral communication, work is done individually or in a group.
Whatever the type of work to be done, students must show their ability to mobilise their network to think of solutions, solve problems and overcome obstacles. Working alone does not exclude trusting others, giving them the opportunity of showing their availability and interest in our work. It is in this context that a project accelerator becomes operational.
A project accelerator isn't a software programme or IT tool; it is a method to limit exchanges between five people. This exercise lasts 60 minutes. One person explains a problem for the group to solve. The group will take 30 minutes to think about it and the person that explained the problem will not intervene.
I used this exercise with second-year engineers. Returning from a work traineeship, a debriefing in October gave the engineers the opportunity to talk about the roles, missions and activities they had to carry out during this traineeship, and then they had to remember the skills they had used. Then they had to form groups of 5 to share their experiences and also the difficulties they encountered. Each group then decided to choose a problem or difficulty they encountered and to apply the "project accelerator" method to it.
The students really appreciated this moment, since it was a structured time for exchange. The method allows everyone participate, even those who are shy, and it stops the person who asked the question from constantly re-focusing the problem since he or she does not participate in this collective thinking process. At the end of the exercise, students must pick a learning linked to the session, a small grain of sand. Some comments in this sense were: "it's really good that the person says no more after explaining the problem"; "developing the ability to listen really contributes to the thinking process".

A small irreversible cooperation experience!

I am now hooked on on-line spreadsheets!

Card's author : Claire Herrgott
Card's type of licence : Creative Commons BY-SA
Testimonies : I am the pedagogical coordinator of a vocational training course. Saying coordination means OR-GA-NI-SA-TION!
It is not easy to centralise information, avoid overlapping and keeping students, teachers and partners updated!
After the COOPTIC training I know understand the benefits of cooperation and I try to be a "cooperative coordinator"!
A small example: we can multiply spreadsheets for the students of each course year (a spreadsheet with their information, topic of their research paper and internship tutor, etc.)
I created a single on-line spreadsheet that is filled in at the start of each year, when the research projects begin. Students then fill it in during their project; the academic assistant and the coordinator (me) complete the information on the spreadsheet to indicate if the agreement has been drafted, signed and sent; the team of teachers then fill in the column on "name of tutor". Once the students have started their internship, they then enter the information on their internship tutors, etc. and I use this to organise the support.
No more different spreadsheets to save on the server, to email, not knowing what version to use…now I use one single spreadsheet that is accessible to all and from anywhere!

A small anecdote: during a quality audit the Internet crashed and my spreadsheet was no longer accessible! Since then I always import in ods. format so that the same situation doesn't happen again!

ICTs at the service of territorial projects

Card's author : Outils-réseaux
Card's type of licence : Creative Commons BY-SA
Description :
Carte ProjetTerritoire 2
The impact of information and communication technologies (ICTs) on the territories poses some questions, summarised by the contributors to this work ICTs and territories. What are the consequences of information and communication technologies on urban life, territories and mobility? (2005):
  • does the existence of a virtual world mean the end of distances and territories?
  • to what extent can ICTs contribute to the development of territories and, eventually, to the reduction of spatial inequalities?
  • can new tools usefully accompany the process of conciliation and public debate and the construction of a network democracy?
  • how can we conciliate three ICT appropriation logics: individual, to reorganize the ways of working and a last one which is half-individual, half-public, where the challenge is using the potential of ICTs for the benefit of collective objectives?