Using Google questionnaires at FNAMI LR

Card's author : FNAMI LR
Card's type of licence : Creative Commons BY-SA
Testimonies : The network of participating musicians is mainly facilitated by a small group around the chairwoman of the network.
Creating a questionnaire would allow testing the ideas generated in this small group with the rest of the network members to enrich them.
The first option (creating a questionnaire on paper, sending it, gathering the answers, processing them and making a summary of it all before distributing it to the group) was discarded: it took up too much time and required too many means.
To facilitate the work, a Google document was created.
The first step The association FNAMI-LR was created in 2003; does it meet our needs? Where are we heading? yielded almost 100 replies.

Training people to use Google questionnaires

A little more than one hour was needed for people new to this tool to learn to create a questionnaire; this training allowed the group to take charge of the tool fully and now it is used quite systematically. We noticed the results from having volunteers from the association using it in a professional framework.

Managing the questionnaire

The questionnaires were sent by e-mail and were also posted on the FNAMI site. This enabled the network members to answer the questions directly. Results were automatically added to a Google Document spreadsheet.

Analysing the outcomes

Google Document allows processing the answers automatically when possible (histograms, average values, pie charts…) by using the form function/add a summary of answers. There are several pages to process the data which made the analysis much easier.

Feedback with the results

The results were given back to the network members in a general assembly. They confirmed some analysis made by the steering committee, and at the same time allowed proving the needs collectively and in a shared way; they were especially useful to show several new issues considered as priorities by the group.
Some results were posted onto the website automatically using the option of creating widgets with the results in the form of charts, graphs or spreadsheets...
This procedure to automatically provide the results is positive in many ways: it reinforces participation (my answers are visible and used right away), it promotes participation (they can't see me so I must reply), it looks "flashy" and some people really like this ;-)
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